Conference management system
AssemblyPilot™
One source of truth.
One source of truth for your conference—from planning and execution to session feedback through the attendee app. Update your program once to keep your website and attendee app aligned, then generate an updated print-ready agenda from the same information. When committees change, your conference knowledge stays.
Why AssemblyPilot
More than a branded event app.
One edit. Three aligned channels.
The connected website and app share the approved program. Generate the print agenda from that same record — not a separately maintained document.
Your committee changes. Your foundation stays.
Carry shared records, documents and repeatable workflows into the next conference instead of starting over with scattered files.
A configured conference, not just a login.
Agree the scope, configure the experience, rehearse the workflows and plan the handover. Delivery is shaped around your conference.
One coordinated conference identity.
Bring your brand across the attendee experience. Optional Design Studio adds conference branding and graphic design, scoped separately.
The difference is the connected workflow and agreed delivery — not a claim that other platforms lack these features. Existing paper must be regenerated and reprinted after changes.
Compare platformsOne source of truth
One schedule. Not three competing versions.
"Once again — the app, the website and the printed agenda don't match. It happens at almost every conference. Attendees get frustrated, and people start joking that event apps actually make things more confusing."
Edit once, publish everywhere
Change a session time or room in the Planning Core. The connected website, attendee app and newly generated print-ready agenda draw from that same record, within the agreed setup.
No more three versions of the schedule
Committees stop maintaining a spreadsheet, a web page and an app separately — and stop auditing them against each other.
Print with confidence
Generate the agenda from the current schedule before printing. If the program changes later, regenerate and reprint — existing paper cannot update itself.
Interactive preview · fictional conference
One edit. Every channel aligned.
Planning Core
Opening keynote
Alex Morgan · Monday, April 12
Monday program
Opening keynote
9:00 AM
Cedar Hall
My conference
Opening keynote
9:00 AM
Cedar Hall
Website and attendee app share the approved program.
Opening keynote
9:00 AM · Cedar Hall
Generated from the same approved record. Existing paper copies must be reprinted after changes.
Illustrative preview only. Live connections depend on the agreed conference setup.
Explore the full demoSee it in 30 seconds
One connected conference, in action.
Operations flow
One source of truth at the center of conference operations.
Registration & Arrival
Prepare registration-linked badges, meal and dietary reports, and QR check-in by phone or tablet. Checkout uses your payment provider, with registration funds settling directly to your bank.
Planning Core & Production
Bring the shared program, speaker follow-up, slide collection and microphone/AV cues into production preparation. Keep private committee records separate from approved public content; review and update the production draft after program changes.
Attendee Experience
No app-store download required. Open the event-branded mobile web app for the approved schedule, starred sessions, registration-linked QR check-in badges, attendee networking, venue and WiFi information, and session feedback.
Examples drawn from the documented Ignite configuration; included workflows and connections are confirmed in your scope. Registration refreshes, production-draft updates and financial review require explicit actions, not universal automatic synchronization.
Customer-Direct Payments: AssemblyPilot never receives, holds, or disburses registration revenue.
Implementation flow
Committee benefits
Less conflicting information. More confident committees.
One Shared Schedule
Stop maintaining competing program versions. Connected channels draw from the same approved session record.
Consistent Attendee Information
Keep the connected website and attendee app aligned; generate the printed agenda from the current schedule.
Connected Financial Review
Compare transactions with provider data and review payout-record gaps alongside conference operations.
Continuity for Every Committee
Carry shared records and repeatable workflows forward, so new teams inherit the foundation—not disconnected files.
Upcoming conference preview · April 2027
Ignite 27: a connected conference in preparation.
The Ignite guides document how committee planning, production preparation and the attendee experience fit around a shared conference foundation. Here are the workflows being prepared—not completed conference results.
Program to production
Speaker follow-up, slides and AV cues support a reviewed production draft.
Registration to arrival
Registration-linked badges, catering reports and volunteer check-in support event-day preparation.
Committee to attendee
Private planning records stay distinct from approved attendee-facing schedules, resources and session feedback.
Configuration preview only. Ignite takes place in April 2027; no completed-event check-in, savings or performance results are claimed. Final arrangements may change, and other conferences receive their own agreed scope.
Optional add-on
Design Studio
One shared foundation, presented in your conference brand. Optional conference branding and graphic design are scoped separately.
Pricing
Pricing shaped around your conference.
Tell us your event size, schedule and support needs. We’ll provide a written quote covering setup, conference services and any optional work, with payment-processing charges identified separately.
Request a pricing conversationYour quote will clarify what is available today, any work requiring development, and the ongoing support included. Features and connections depend on the agreed scope.
See one source of truth in action
See one session change reach the website, attendee app and print-ready agenda. Tell us about your conference and we’ll arrange a 20-minute walkthrough and discuss a tailored quote.